Constitution Fort Crook Chapter

International Plastic Modelers Society (USA Branch) - (IPMS/USA)

 

Article 1 

Name and Purpose

Section 1, Name.

The name of this organization shall be the Fort Crook Chapter, International Plastic Modelers Society (USA Branch), hereinafter known as IPMS/Fort Crook Chapter or referred to at times as the Chapter.

Section 2, Purpose.

The purpose of the IPMS/Fort Crook Chapter shall be:

a. To advance the art and enjoyment of scale modeling.

b. To promote the understanding of the full-scale subjects and history, where appropriate.

 

Article 2

Officers and Governing Body

Section 1, President.

The President shall exercise the powers and perform the duties assigned to him or her by the Chapter Constitution and By-Laws. The President, when appropriate, may appoint standing committees (see Article 9.)

Section 2, Vice-President.

The Vice-President shall perform such duties as may be assigned by the President, within the terms of the Chapter Constitution and By-Laws, and shall perform such other duties as are usually incident to the office, including conducting the monthly raffle and reporting the raffle income to the treasurer. The Vice-President shall discharge the duties of the President whenever the disability or absence of the President makes such service advisable.

Section 3, Secretary.

The Secretary shall keep a record of the proceedings of all meetings of the Chapter. The Secretary shall keep a record of the general membership, the membership of all committees, of their appointment or election. The Secretary shall issue notices of all special meetings. The Secretary shall perform such other duties as may, from time to time, be assigned by the President, including acting as Chapter Contact, or duties assigned by the Constitution and By-Laws of the Chapter, or as are usually incident to the office.

Section 4, Treasurer.

The Treasurer shall be responsible for the Chapter Treasury. The Treasurer shall keep regular accounts in books belonging to the Chapter.

Section 5, Elections.

a. General Provisions.

1. The term of election for all elected offices shall be one (1) year.

2. Chapter officers – President, Vice-President, Secretary and Treasurer – must be members of IPMS/USA, either at time of election or within thirty (30) days of election to office.

b. Election Protocol.

1. The floor will be opened for nominations at the October general membership meeting.

2. General elections shall be the first agenda item during the New Items of Business at the November general membership meeting.

3.  Voting shall be by secret ballot if more than one candidate is nominated for an office. If only one candidate is nominated, the voting may be by unanimous declaration.

4.      The President will designate two or more members to count the ballots.

5.      Newly-elected officers will assume their elected positions at the January meeting following the election.

Section 6, Vacancies.

a. In the case of a vacancy in any office, save the Presidency, the position shall be filled by appointment by the President for the remainder of the unexpired term.

b. In the case of the vacancy of the position of the President, the Vice-President shall assume the position and duties of the office.

 

Article 3

Membership

 

Section 1, Classes of Membership.

 a.  Member-in-Good-Standing: Any person who joins and maintains his or her dues, abides by the constitution and by-laws of IPMS/Fort Crook

1.      Junior Member-in-Good-Standing. Any member who has not reached their seventeenth (17th) birthday.

b. Life Member: This may be granted to a member having, to an outstanding degree, contributed to the success of IPMS/Fort Crook. Nomination for Life Membership may be made by any Member-in-Good-Standing and granted by a simple majority vote of the members present at a regular meeting. This honor may not be rescinded at a later date, except for Termination of Membership according to Article 3, Section 4b (Misconduct.)

c. Honorary Member: This shall be accorded to an individual or organization, which can, and shall, provide material benefit to the Chapter. Nomination for Honorary Membership may be made by any Member-in-Good-Standing and granted by a simple majority vote of the members present at a regular meeting.

 

Section 2. Privileges of Membership.

a.   Active Members.

1. All Members-in-Good-Standing and Life Members shall be privileged to vote, serve on committees, attend meetings, receive all local publications and enjoy such other benefits accruing to membership in the Chapter.

2.  All Members-in-Good-Standing and Life Members, who are members of IPMS/USA, shall be privileged to hold office in the Chapter.

b.  Honorary members shall be privileged to attend meetings and other Chapter functions and receive all local publications. Honorary members do not have voting privileges.

Section 3. Eligibility.

Membership shall be accorded to any person aspiring to the Purposes and Objectives of the Chapter.  Members below the age of fourteen (14) must be accompanied by an adult member.

Section 4. Termination of Membership.

Individual membership in the Chapter may be terminated for any of the following reasons:

a.  Request of the member. Membership may be terminated by an individual member by notifying the Chapter Secretary.

b.  Misconduct. Any member who willfully violates the provisions of the Constitution may be expelled and/or impeached by a petition stating the specific violations. The petition must be signed by five (5) Chapter Members-in-Good-Standing. Expulsion and/or impeachment proceedings will be presented at the next regular meeting following submission of the petition and voted on by the general membership. A majority vote of the quorum will result in approval of the petition. The member will be expelled and/or impeached immediately.

 

Article 4

Method of Financing

 

Section 1.  Establishment of the Amount of Dues.

Establishment of the amount of dues shall be made by Chapter By-Laws.

 

Section 2.  Payment of Dues.

Each member, other than life and honorary members, will pay dues annually, payable during January.  Payment may be made at the regular meeting or by mail to the Treasurer.

 

Section 3.  Chapter Bank Accounts.

Chapter funds shall be deposited in a commercial bank account (or Credit Union account). Access to the account (signature cards) will be restricted to the President and the Treasurer. Cash on hand in excess of $50.00 (petty cash) shall be promptly deposited in the account.

 

Article 5

Types of Meetings and Activities

 

Section 1.  Meetings.

  a.   Regular Meeting:

The Chapter's principle activity shall center on monthly meetings of the general membership.  In addition to a review of routine Chapter business, a program will be arranged in advance which will further the Chapter's, and the members’, activities. Activities shall include, but not be limited to: informational, educational and entertaining activities.

b.     Business Meeting:

The Chapter will conduct monthly business meetings to discuss the operations of the Chapter. These operations will include planning for the regular meeting and long-range planning for contests or activities beyond the regular meeting.

c.     Special Meeting:

The Chapter can have meetings called either by the President or a majority of the quorum present at a Chapter meeting. The Chapter membership will be notified of the purpose of these special meetings by mail, email or on the Chapter website - www.ftcrook.ipms.org.

 

Section 2.  Other Activities.

The Chapter may participate in, and organize, other activities outside the regular meeting schedule. These activities may include, but are not limited to, participation in model displays, or contests, at various venues.

 

Article 6

Meetings and Quorums

 

Section 1.  Procedure.

Chapter meetings shall be called to order and conducted under conventional (Robert’s) rules of order.

 

Section 2.  Notification.

Notification of meetings shall be made at previous meetings, public announcement using available media, Chapter publications or personal notifications, or a combination of the previous methods.

 

Section 3.  Quorums.

a.  No quorum is required to open a regular scheduled meeting.

b.  For any vote to change any provision of this Constitution, or to enact, or change, the By-Laws, a quorum of at least one-half of the active membership (Article 3, Section 1a) shall be required.

 

Article 7

Accounting

Section 1.  Responsibility.

The Treasurer shall be responsible for all financial accounting.

Section 2.  Financial Statements.

An annual financial report, for the previous year, shall be prepared by that year’s Chapter Treasurer and presented to the membership at the January meeting. The report will list the assets and liabilities of the Chapter.

Section 3. Audit.

An audit of the Chapter funds will be accomplished annually at the January business meeting or when there is evidence of fraud or other serious improprieties. An audit will be conducted by three (3) Chapter Members-in-Good-Standing appointed by the President.

Section 4.  Availability of Records.

The Treasurer, or his or her designated representative, will have financial records (ledger, bankbook, etc.) available at all meetings to allow timely and effective financial decisions to be arrived at by the membership.

 

Article 8

Liability

 

Section 1.  Legal Liability.

The group activities (meetings, contests, mall shows, etc.) of the Chapter are covered by the Group Liability Insurance Policy provided by IPMS/USA.

 

Section 2.   Financial Liability.

a.  Chapter Liability.

No committee of the Chapter shall have the authority to incur any indebtedness or monetary obligation for which the Chapter shall be responsible, except to the extent previously authorized by Chapter By-Law. A majority vote of the Chapter membership, present at a regular, or special, meeting will be required to exceed the limit established by Chapter By-Law.  Should any member, or committee, obligate the Chapter without proper authority, that member, or committee, will be held liable for the debt.

 

Article 9

Committees

Section 1.  Standing Committees.

The Chapter may provide in the By-Laws for such standing committees as are deemed necessary. The President will appoint the members, designate the Chairperson, and fill vacancies as required.  Examples of such committees are club publication, finance, and contest/competition.

Section 2.  Special Committees.

Either the Chapter membership, or the President may create special committees and define their powers and duties, as required. Examples of such committees are meeting location and special investigations.

 

Article 10

Amendments and Adoption

Section 1.  Amendments.

a)     This constitution may be amended, by a two-third (2/3rd) vote of the quorum (Article 6, Section 3b) present at a regular meeting, provided that notice of the proposed amendment has been read at a previous regular meeting and that notice of the proposed amendment has been published in a previous issue of a Chapter publication or that notice of the proposed amendment has been mailed, or emailed, to the active membership.

b)    The By-Laws may be amended by a majority vote of the quorum (Article 6, Section 3b) present at a regular meeting, provided that notice of the proposed amendment has been read at a previous regular meeting and that notice of the proposed amendment has been published in a previous issue of a Chapter publication or that notice of the proposed amendment has been mailed, or emailed, to the active membership.

 

Section 2.  Adoption.

This constitution will be adopted upon approval by majority vote of a quorum (article 6, Section 3b) of the active membership (Article 3, Section 1a) present at a scheduled meeting (regular or special.)

 

Article 11

Dissolution

In the case of dissolution of the Chapter, whatever funds are contained in the treasury at that time will be used to satisfy outstanding debts, liabilities, or obligations. Residual funds will be equally distributed to the active members.

 

 

IPMS/FORT CROOK CHAPTER BY-LAWS

 

1.  Article 4, Section 1.  Establishment of the Amount of Dues.

a)  Chapter dues are paid annually at the rate of twenty dollars ($20.00) per adult member and no charge for junior members.

 

2.   Article 5, Section 1.  Meetings.

a)     Regular meetings will normally be held on the third Wednesday of each calendar month. The meeting site is a meeting room at the Papio Natural Resources District Headquarters (Chalco Hills Recreation Area), 8901 South 154th Street, Omaha, Nebraska. The regular meeting will be called to order at 1830.

b)    Business meetings will normally be held on the fourth Thursday of each calendar month. The meeting site is a meeting room at the Sump Memorial Library, 222 North Jefferson Street, Papillion, Nebraska. The business meeting will be called to order at 1900.

c)     The Secretary, or his designates, are responsible for notifying the membership of changes in a meeting date, time, or location. The date, time or location of a meeting may be changed by notification to the membership at a meeting, by mail, by email or by posting on the Chapter website.

 

3.  Article 8, Section 2a.  Financial Liability.

a.  A committee (Article 9) may, when authorized under Article 8, Section 2a, incur an indebtedness or monetary obligation, not to exceed one thousand dollars ($1,000.00), solely for the purpose for which the committee was established. An individual member of a committee may incur an indebtedness or monetary obligation, not to exceed two-hundred fifty dollars ($250.00) solely for the purpose for which the committee was established.

b.  The limit established in paragraph (a) may be increased by a majority vote of the active membership present at a regular or special meeting (Article 5, Section 1).

 

Updated 04/15/2015

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